Create a DAM rule to automatically copy properties from the User onto the Media Asset. This way users do not have to manually update the properties of assets and can automate this entire process by setting up the following rule. Once the rule is enabled, all the tasks satisfying the condition will have the selected workflow initiated on it.

Example Use case shown below: We are copying “Region, Brand, and Country” field property from the User onto the Asset for all the assets created by the users belonging to "Marketing: HD Agency 1" User Group.

How to set up

1. Click the New page icon and select Rule Engine under All Settings.

2. In the top right corner of the Rule Engine window, click Create New Rule. To learn more about how to create a rule, see Create New Rule.

3. On the Create New Rule window, give your rule a name and an optional description. From the Context drop-down menu, select the rule context as DAM or DAM Autofill.

4. Modify the values for Activation Date, Rule Execution Batch, Rule Type, and Custom Fields. To proceed with the default values, click Next in the bottom right corner.

5. On the Rule Builder window, select Add Condition to set up specific scenarios that must be met for subsequent actions to execute. You can also chain multiple conditions together to refine the scenarios.

6. In this example, we are using the condition as Users = Marketing: HD Agency 1, under the section “Conditions Applies to Author of Content”.

   

7. To configure actions in a rule, select Add Action on the Yes or a No branch of the condition depending on when you want the action to be executed.

8. In the Copy properties from source to destination Action-

   • Set Copy Action Source as User

   • Set Copy Action Destination as SAM Asset

   • Under Add Fields, select the custom field properties that you want to copy from User to Asset.

9. Click Save in the bottom right corner to finalize the creation of your new rule, or Save as Draft to create a draft version of your rule.